Sponsorship and Exhibition Prospectus

You are invited to participate in the Australian and New Zealand Burn Association (ANZBA) Annual Scientific Meeting as a sponsor and/or exhibitor. By participating as a sponsor or exhibitor your organisation will gain access to valuable networking opportunities to meet with clinicians, opinion shapers and decision makers. The ASM creates an atmosphere for effective two way communication with your target audience and provides your organisation with an unique opportunity to engage with key personnel in burn care, research and education.

For sponsorship and exhibition sales please contact Carol van 't Velt at Conference Design by email, carol@conferencedesign.com.au, or by telephone 03 6231 2999 (International +61 3 6231 2999).

EXHIBITOR DOWNLOADS

- Booking Form
- Staff Registration Form
- Crown Delivery Label
- Crown Collection Label
- Crown Exhibitor Manual

BUMP IN/BUMP OUT
The exhibition build commences at 7pm on Tuesday 20 October and will run into the night.

Exhibition bump-in is on Wednesday 21 October from 6am. The opening session is at 8.30am. Please note that this year the Welcome Reception will not be held in the Exhibition Area.

Bump-out is following afternoon tea on Friday 23 October, from 3.30pm.

Exhibition Builder: Staging Connections
Julian Ward
P: (03) 9321 6618
E: jward@stagingconnections.com

All exhibitors are required to complete a booking form and send to Julian Ward by email. You can view the furniture and accessory catalogue here.

If you bring electrical equipment onto Crown premises, it is a requirement by law that all electrical equipment (including leads and power boards) are to be tested and tagged as outlined in Australian standard AS/NZ 3760:2001.

All exhibitors must have their equipment tested and tagged prior to their event at Crown.


Booth Allocations

# Site
01 Second Skin
02 MediGroup EBI
03 Amare Safety
04 KCI Medical
05 Stratpharma
06 Moor Instruments
07 Defries Industries
08 Avita Medical
09 Mölnlycke Health Care
10 Mölnlycke Health Care
11 Mölnlycke Health Care
12 Mölnlycke Health Care
13 Mundipharma
14 Lumenis
15 Baxter Healthcare Pty Ltd
16 ConvaTec
17 Integra
18 Integra
19 Smith & Nephew
20 Smith & Nephew
21 Smith & Nephew
22 Smith & Nephew
23 Therapist Support Laboratory
24 Aspen Australia
25 Ozmedix
26 Coloplast Pty Ltd
27 GJO Financial Services
28 ANZBA
29 Microskin International
30  

 

Exhibition Floor Plan - Promenade Foyer, Crown Promenade

Sponsorship Packages

* Sponsorship packages are not exclusive.

Platinum Sponsor $35,000*

Becoming a Platinum Sponsor gives your organisation maximum exposure at the ASM and the opportunity to develop an ongoing relationship with the ASM delegates and ANZBA members.
The package is designed to give organisations a strong presence at the ASM and continue the relationship between meetings. Platinum Sponsors will receive ongoing recognition and exposure through the Association's main communication channels: the newsletter and the website.

Inclusions
  • Acknowledgment as a Platinum Sponsor during the opening and closing sessions
  • One banner displayed in the plenary room (sponsor to provide)
  • Prominent signage during the ASM
  • Opportunity for a company representative to briefly address guests (5 minutes)
  • PDF advertisement on the ASM App
  • Four complimentary registrations including social functions
  • Four Exhibition booths
  • Eight Exhibitor registrations
  • Opportunity to host a breakfast session (subject to date of booking)
  • Logo printed on name badges (subject to the date of booking)
  • Logo printed in the Pocket Program
  • Logo displayed on the Sponsor's slide
  • Logo displayed on the ASM website
  • Logo displayed on the ASM App
  • Web ad with hotlink (150 x 150 tile)
  • Delegate List available on the ASM App

 

Speaker Sponsor $18,000*

The sponsorship covers the cost of bringing an International Speaker to the ASM. There may be
the opportunity, in discussion with the speaker, to host the speaker at other functions. This is a prestigious branding opportunity to be associated with a leader in your field.

Inclusions
  • Acknowledgment as a sponsor of a specific Speaker
  • Prominent signage during the session
  • One complimentary registration including social functions
  • One Exhibition booth
  • Two Exhibitor registrations
  • Logo printed in the Pocket Program
  • Logo displayed on the Sponsor's slide
  • Logo displayed on the ASM website
  • Logo displayed on the ASM App
  • Delegate list available on the ASM App

Please note that this includes direct cost up to $14,000 for the speaker to attend. While we don't anticipate costs to exceed $14,000, any additional costs will be invoiced to the sponsor.


Gold Sponsor $10,000*

Gold Sponsorship allows you to value-add your exhibition at the ASM by accruing a range of branding and advertising benefits.

Inclusions
  • Acknowledgment as a Gold Sponsor
  • Prominent signage during the ASM
  • PDF advertisement on the ASM App
  • One complimentary registration including social functions
  • One Exhibition Booth
  • Two Exhibitor registrations
  • Logo printed in the Pocket Program
  • Logo displayed on the Sponsor's slide
  • Logo displayed on the ASM website
  • Logo displayed on the ASM App
  • Delegate list available on the ASM App

 

Silver Sponsor $5500*

Silver sponsorship enables your organisation to show its support for ANZBA.

Inclusions
  • Acknowledgment as a Silver Sponsor
  • One Exhibition booth
  • Two Exhibitor registrations
  • Logo printed in the Pocket Program
  • Logo displayed on the Sponsor's slide
  • Logo displayed on the ASM website
  • Logo displayed on the ASM App
  • Delegate list available on the ASM App
  •  

    ASM Dinner Sponsor $9000 (exclusive)

    The ASM Dinner is always the highlight of the ASM. Sponsoring the Dinner is a fantastic opportunity
    to promote your brand in a fun and relaxed environment. The Dinner sponsorship also includes a chance to address
    ASM delegates.

    Inclusions
    • Acknowledgement as the ASM Dinner sponsor
    • Opportunity for company representative to briefly address guests (5 minutes)
    • Prominent signage during the ASM Dinner (supplied by the sponsor)
    • Two complimentary tickets to the ASM Dinner
    • Two complimentary registrations including social functions
    • Opportunity for one promotional item to be placed at each table setting (supplied by the sponsor)
    • Logo projected during Dinner (slide supplied by the sponsor)
    • Logo printed in the Pocket Program
    • Logo displayed on the ASM website
    • Logo displayed on the ASM App
    • Logo included with the Dinner description in printed material and on the website


    ASM Mobile App $7000

    The App will allow ASM delegates to easily access information including the program, general information, maps and sponsor/exhibitor details.

    Inclusions
    • Acknowledgement as the <your organisation name here> ANZBA 2015 ASM App
    • A banner graphic within the App
    • A sponsor's page within the App (your logo will appear on the main page and your page can include a banner graphic; general information; contact details; two links to PDF's and a link to your website)
    • Logo displayed in the App notification email sent to delegates
    • Logo printed in the Pocket Program
    • Logo displayed on the Sponsor's slide
    • Logo displayed on the ASM website
    • Logo displayed on the ASM App

     

    Welcome Reception Sponsor $4,500

    This event is always a highlight for delegates. It is the first opportunity for delegates to connect at the ASM.
    Your logo will be featured with the function description in all printed material and on the website.

    Inclusions
    • Acknowledgement as the Welcome Reception sponsor
    • Opportunity for company representative to briefly address guests (5 minutes)
    • Prominent signage during the Welcome Reception (supplied by the sponsor)
    • Four complimentary tickets to the Welcome Reception
    • Opportunity to distribute promotional items at the Welcome Reception (supplied by the sponsor)
    • Logo printed in the Pocket Program
    • Logo displayed on the ASM website
    • Logo displayed on the ASM App
    • Logo included with the Welcome Reception description in printed material and on the website

     

    Satchel Sponsor $4,000 (exclusive)

    Participants will receive the ASM material including the Pocket Program, in a satchel printed with your logo. Each delegate is guaranteed to see your logo every day during the meeting.

    Inclusions
    • Logo printed on the satchel
    • Logo printed in the Pocket Program
    • Logo displayed on the ASM website
    • Logo displayed on the ASM App

     

    Breakfast Session $2500 (three opportunities)

    The cost of the breakfast covers room hire at the ASM Venue and basic audiovisual equipment (data projector, screen and microphone). The hosting organisation is responsible for other costs, including speakers, additional audiovisual requirements and breakfast catering.

    Inclusions
    • A description of the breakfast with your logo included in printed material and on the web
    • Opportunity to address guests during the session
    • Signage during the session
    • Promotional items distributed at the session (provided by the sponsor)
    • Logo displayed on the ASM App

     

    ASM Day Catering $2000 (three opportunities)

    Day catering sponsors will be acknowledged in the Pocket Program and with A4 signs on the buffet tables.

    Inclusions
    • Logo on A4 signage
    • Logo printed in the Pocket Program next to the day's catering
    • Logo displayed on the ASM App

     

    ASM Pads and Pens (non-exclusive)

    This is a great opportunity to have each delegate using your branded pads and pens to make notes during the sessions.

    Requirements
    • Supply approximately 350 branded pads and pens

     

    Advertising (multiple opportunities)

    The following advertising options are available to reinforce other sponsorship packages or as individual items.

    Opportunities
    • ASM App $1000
    • Web ad with hot link (150 x 150 tile) $1000

     

    Exhibition Sites $4500

    The Exhibition will run for the duration of the ASM. Morning tea, afternoon tea and lunch will be served in the Exhibition area. Please note that this year the Welcome Reception will be held in the River Room at Crown and not in the Exhibition area. All exhibitors are invited to attend the Welcome Reception.

    Each Exhibition Site includes:
    • Area measuring 3 metres wide x 2 metres deep
    • Booth structure with side walls and back wall
    • Header board with your company name
    • Trestle table and chairs
    • Lighting
    • Power
    • Your organisation listed on the ASM website
    • Your organisation listed in the ASM pocket program
    • Logo displayed on the ASM App
    • Two registrations including social functions
    • Delegate list available on the ASM App

     

    Value add to your exhibition presence at ANZBA 2015 and become a Silver Sponsor for $1000 extra (all inclusions except an additional Exhibition Booth and Exhibitor Registrations).

    Terms and Conditions for Sponsors and Exhibitors

    Bookings & Payments

    Acceptance of Terms and Conditions
    Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

    The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

    By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

    Acceptance of Applications
    Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

    Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

    GST and AUD
    All costs are inclusive of GST and listed in Australian Dollars.

    Payments
    Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

    Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

    Cancellation of Sponsorship and Exhibition Bookings
    Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the ASM please contact Conference Design to discuss your participation.

    Cancellation or Postponement of the Conference
    The Organisers do not accept any liability for losses incurred if the meeting is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

    If the ASM is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

    An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

    General Information

    Disclaimer and Changes
    Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

    The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

    Exhibition Floor Plan
    The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

    Correspondence
    When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

    Allocation of Exhibition Spaces
    Conference Design will allocate exhibition spaces after taking into account each organisation's sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

    Insurance
    All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

    Indemnity
    Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

    Supply of Goods and Services
    The supply of any goods, services, samples or advice is entirely at your Organisation's own risk.

     

    During the Conference

    Bump-in is on Wednesday 21 October (early morning). Bump-out is following afternoon tea on Friday 23 October.

    Deliveries
    Late and missing deliveries are the main concern for sponsors and exhibitors during the conference.

    Please use the specified delivery labels and confirm with your courier the consignment has actually been made.

    When you arrive on site have the courier name, the consignment numbers and the delivery date available.

    Security
    No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

    Representatives
    Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

    Custom Stands
    All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 4.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

    Delegate List
    Due to privacy requirements the delegate list will be supplied on the ASM App at the time of the conference and will include name, organisation and state.

    Interactive Exhibitions
    Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

    Storage
    There is limited storage space on site for exhibition equipment or packaging.

    Signage at the Venue
    The venue doesn't allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

    Dismantling Displays
    Due to safety requirements you will not be able to dismantle your display before the published closing time.

    Damage to the Venue
    Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.